Your multichannel document solution

Your specialist in paper
& electronic documents

What We Do

About us

Outsource your document flow & add value to your communication.

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Your multi-channel solution for a cost-efficient document process.

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Many companies entrust their critical documents to speos.

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Simple & cost effective document management solutions.

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We are speos

Outsource your document flow & add value to your communication

speos offers a global document management solution so your company can concentrate on your core business. We manage all aspects of your outgoing document flow, from document generation through to distribution across different channels (paper and electronic). All solutions include state-of-the-art functionalities to interoperate with the leading e-platforms, optimize your business processes, secure your data, reduce your costs, enhance your customer service and accelerate payments. We offer tight cost-control and a future-proofed upgradable services.

Get the answers you need from our team




Paper document solutions

speos can take over your critical document production from generation till production and distribution.

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Electronic document solutions

speos offers state-of-the art electronic solutions starting from document generation, legalising through multi-channel distribution and archiving.

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Business process outsourcing

speos focuses on taking over your current printshop and than gradually streamlining and optimizing the process. speos also delivers dedicated solutions  to take over your end-to-end processes, starting from ordering until physical delivery.

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Back up and peak solutions

speos is the industry-leading solution for backup, printing and enveloping. This solution is successful for important documents of financial institutions, governments and large corporations that want to maintain their efficiency and optimize their resources.

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  • speos offers daily a global reliable solution to invoice company’s customers, dealers and fuel card users all across Europe and Asia, no matter their expectations…

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    General Manager Cards Services - Shell Europe and Asia
  • speos manages our document flow, paper and digital. A key advantage for us is the smooth integration with SAP for our document creation…

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    PMO-manager – Sita
  • speos revolutionized the document storage for our company in a very positive way – user-friendly, efficient, timely and pro-active.

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    Domain Manager BPS Finance - Arcelor
  • Since the implementation of the speos solution for processing our taxation receipts, the operating costs associated…

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    First Advisor Municipal - ANDERLECHT
  •  We can focus on our core business now that speos has taken over our printshop and we profit from advanced equipment and the latest technology…

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    Manager Infrastructure & Operations - AG
  •  Thanks to extensive automation on the delivery of personalized medical certificates, the process has become so stable that the management…

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    Deputy Managing Director - INAMI/RIZIV
  • Shell
  • Sita
  • Arcelor Mittal
  • AG Insurance
  • Anderlecht


The simple, cost effective and field proven document management solutions.

 As a customer, you may send your documents already formatted in bulk, or via any supported desktop application (e.g. Word, Excel). easy2mail may either be seamlessly integrated to your network as a virtual printer or may be added as a separate output channel.

The first option allows your company to interact with our platform in batch mode. Documents can be delivered already formatted in PDF. The second option enables users to create documents at their desktop before securely sending them, through our print driver.

Your documents are printed within a full automated process with full color technology. They are then enclosed in C5 or C4 envelopes, depending on the number of sheets. Afterwards, the mail or registered items are properly delivered by bpost. You will be informed of their status on a daily basis.

Your benefits

  • Price savings through use of mailid tariff and large volume technology
  • Easiness
    • No labor intensive process
    • No logistics issues
  • Bounce management for your undeliverable items
  • Improved cost controls through adequate and clear reporting
  • Industrial standards guarantee qualitative documents
  • Variable costs
  • No investments
  • Fast implementation

easy2mail is multichannel. You may decide in which format your customer will receive his documents : paper or electronic or both. And since we are willing to provide you with an end-to-end solution, you may also call on our platform for the legal archiving of your transactional documents.


About us

speos is specialized in the outsourcing of financial and administrative documents, such as invoices, bank statements, reminders, salary slips, etc.

speos offers a fully integrated solution for managing all aspects of your outgoing document flow. We take care of your documents, from creation through to distribution across all available channels, both in paper and electronic formats, on a domestic or international scale. We will put at your disposal a dedicated platform using state of the art technologies for document management. We offer a totally secured solution and dispose of a second production site, in Fleurus, in order to optimize our production and to guarantee the continuity of our services.  

Your benefits

  • Reduce cost through outsourcing and benefit  from economies of scale
  • Latest technologies for processing your document flow
  • Guaranteed deadlines through largest capacity in Belgium
  • International expertise for paper and electronic documents
  • You can focus on your core business

As a company, we continue to grow and evolve

  • 1985 : foundation of Speos
  • 1995 : e-solutions
  • 2001 : integration in the bpost group
  • 2005 : dedicated back-up site
  • 2009 : full color production
  • 2013 : additional production site in Fleurus



We believe that the core advantages of outsourcing your important document flow to speos are:

Capacity & continuity

  • You will be partnering with the largest transactional paper and electronic document provider with the biggest machine park in Belgium
  • From black & white to full color experience
  • A proven business continuity plan
  • Two fully operational production sites (Fleurus and Anderlecht)


  • One stop shop solution
  • Cost-effective communication platform containing full automated processing of your paper and electronic document flow
  • Platform as a service: fully automated and online traceable
  • Automated dashboard (KPI reporting, stock management…)

Total quality, security & guarantee of confidentiality

  • ISO 9001 (quality), ISO 14001 (Ecology), ISO 27001 (Security/Privacy)
  • 100% guaranteed production thanks to machine independent “closed loop”
  • Fully secured environment (telecom, storage, production)

Knowledge of the industry

  • Long term oriented partnership
  • Measured focus on operational improvements
  • Incentive on cost saving initiatives
  • Solid partnership to support your e-strategy towards your customers
  • Shared strategic product and service roadmap.


Contact Us

  +32 2 558 02 00
  +32 2 520 70 37

Speos Belgium sa-nv [Brussels]

Speos Belgium sa-nv [Charleroi]